Automates document management and version control for architecture and engineering projects by monitoring file changes, validating versions, and distributing updates to project teams. Ensures all stakeholders work with current project documents while maintaining complete revision history.
New document uploaded or existing document modified in project folder
Each node represents an automated step. Connections show how data and decisions move through the workflow.
Detailed explanation of each automated stage in the workflow.
System monitors project folders and detects when CAD files, drawings, specifications, or reports are uploaded or modified. Captures file metadata including timestamp, user, and file type.
Automatically reads document properties, project number, discipline, and revision information from file headers. Validates naming conventions and file formats against project standards.
Determines if document requires formal revision control based on file type and project phase. Critical documents like construction drawings follow strict versioning while internal drafts use simple tracking.
Creates sequential version number and stamps document with revision cloud, date, and author information. Archives previous version in project history folder.
Records new document version in central project management system and updates transmittal logs. Links document to relevant project phases, milestones, and team members.
Sends automated notifications to project team members, consultants, and clients about document updates. Includes download links and highlights changes from previous version.
Creates comprehensive document revision report showing version history, approval status, and distribution list. Updates master project document register with current status.
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