Automates the complete student enrollment process from initial application through final registration confirmation, reducing manual data entry and ensuring compliance with licensing requirements.
Parent submits online enrollment application through daycare website or portal
Each node represents an automated step. Connections show how data and decisions move through the workflow.
Detailed explanation of each automated stage in the workflow.
Parent completes and submits digital enrollment form with child information, emergency contacts, and required documentation. System captures all application data automatically.
System checks for mandatory documents including immunization records, birth certificate, and emergency contact forms. Missing items are flagged for follow-up.
System verifies available spots in appropriate age group classroom and checks against licensing capacity limits. Routes to waitlist if no spots available.
System creates personalized enrollment agreement with tuition rates, policies, and program details. Digital contract is prepared for parent signature.
System collects registration fees and sets up recurring tuition payment schedule. Payment methods are verified and stored securely.
System establishes complete child record with medical information, dietary restrictions, pickup authorization, and classroom assignment. Staff access permissions are configured.
Parents receive welcome packet with start date, classroom teacher information, supply list, and access credentials for parent communication app.
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