Employee time tracking and payroll processing

Step-by-Step Breakdown

Detailed explanation of each automated stage in the workflow.

1. 1

   Trigger

   Employee clocks out completion

   Cleaning staff member clocks out from completed job site through ServiceTitan mobile app. Time tracking data including start time, end time, location, and job details are captured automatically.

   ServiceTitan
2. 2

   Action

   Validate time entry data

   System validates the time entry against scheduled job duration and location coordinates. GPS verification ensures employee was actually at the correct cleaning site during logged hours.

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3. 3

   Decision

   Check for time anomalies

   Automated review flags entries with overtime hours, unusually long breaks, or significant deviations from estimated job time. Flagged entries are routed for manager approval while normal entries proceed automatically.

   CleanGuru
4. 4

   Action

   Calculate pay rates

   System applies appropriate hourly rates based on employee classification, job type, and any overtime calculations. Special rates for hazardous cleaning or after-hours work are automatically applied.

   CleanGuruServiceTitan
5. 5

   Action

   Generate payroll records

   Validated time entries and calculated pay amounts are formatted into payroll records. System aggregates weekly totals and applies tax withholdings and deductions automatically.

   ServiceTitan
6. 6

   Output

   Export to payroll system

   Completed payroll data is exported to accounting system and employee payment notifications are sent. Digital pay stubs are generated and made available through employee portal.

   ServiceTitan

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