Subcontractor coordination and communication

Step-by-Step Breakdown

Detailed explanation of each automated stage in the workflow.

1. 1

   Trigger

   Project Phase Initiated

   A new construction phase requiring subcontractor work is created in Procore project management system. This automatically triggers the subcontractor coordination workflow.

   Procore
2. 2

   Action

   Send RFQ to Subcontractors

   System automatically generates and sends Request for Quotation (RFQ) packages to pre-qualified subcontractors based on trade requirements. Includes project specifications, timelines, and safety requirements.

   ProcoreBuildertrend
3. 3

   Decision

   Evaluate Subcontractor Responses

   Reviews submitted bids and qualifications against project criteria including cost, timeline, and safety records. Routes approved bids to project manager for final selection.

   ProcoreSage 300
4. 4

   Action

   Generate Work Orders

   Creates detailed work orders and purchase orders for selected subcontractors in the financial system. Automatically sets up project tracking and milestone schedules.

   Sage 300Procore
5. 5

   Action

   Schedule Safety Compliance Check

   Automatically schedules mandatory safety orientation and compliance verification for subcontractor crews before work begins. Sends calendar invites and required documentation checklists.

   ProcorePlanGrid
6. 6

   Action

   Monitor Progress and Deliverables

   Tracks subcontractor work progress against milestones and automatically sends status updates to project stakeholders. Flags delays or quality issues for immediate attention.

   ProcorePlanGridBuildertrend
7. 7

   Output

   Complete Work Package Documentation

   Generates final work completion reports, processes payment approvals, and updates project records with subcontractor performance metrics for future reference.

   Sage 300Procore

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