Inventory and supply ordering

Step-by-Step Breakdown

Detailed explanation of each automated stage in the workflow.

1. 1

   Trigger

   Scan Inventory Levels Daily

   Automated daily check of all dental supplies including composites, anesthetics, impression materials, and disposables against predefined minimum thresholds. Identifies items requiring reorder based on current stock and usage patterns.

   DentrixOpen Dental
2. 2

   Action

   Analyze Usage Patterns

   Reviews historical consumption data from patient appointments and procedures to calculate optimal reorder quantities. Factors in seasonal trends and upcoming scheduled treatments.

   DentrixEaglesoft
3. 3

   Decision

   Categorize Supply Urgency

   Determines if low-stock items are critical (immediate need), standard (normal reorder), or non-essential supplies. Routes critical items to expedited ordering process.

   DentrixOpen Dental
4. 4

   Action

   Generate Purchase Orders

   Creates purchase orders with preferred vendors for each supply category. Includes product codes, quantities, and delivery preferences specific to dental practice requirements.

   EaglesoftCurve Dental
5. 5

   Action

   Send Approval Notifications

   Automatically emails purchase order summaries to practice manager or dentist for approval. Includes cost breakdowns and delivery timelines for review.

   WeaveRevenueWell
6. 6

   Action

   Submit Approved Orders

   Upon approval, automatically transmits purchase orders to dental suppliers and updates inventory management system with expected delivery dates. Creates tracking records for incoming shipments.

   DentrixCurve Dental
7. 7

   Output

   Update Inventory Dashboard

   Generates updated inventory reports showing pending orders, expected delivery dates, and current stock levels. Provides visibility into supply chain status for practice staff.

   Open DentalEaglesoft

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