Automates event planning coordination from initial inquiry through execution, managing venue allocation, catering, and vendor coordination while optimizing resource utilization and guest satisfaction.
Event inquiry or booking request is submitted through hotel website or sales team
Each node represents an automated step. Connections show how data and decisions move through the workflow.
Detailed explanation of each automated stage in the workflow.
New event booking request is captured with details including date, guest count, event type, and special requirements. Initial lead information is logged for follow-up processing.
Determines if event requirements can be accommodated within available spaces and calculates dynamic pricing based on demand, seasonality, and package options. Routes to appropriate handling path.
Creates detailed event proposal with pricing, venue layouts, and service options. Reserves tentative space allocation and assigns preliminary staff resources.
Confirms all arrangements, sends detailed runsheet to relevant departments, and sets up automated guest communications. Establishes day-of-event monitoring checkpoints.
Provides confirmed event booking with complete coordination details, staff assignments, and automated tracking dashboard. Client receives detailed confirmation and event timeline.
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