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Freight bill auditing

Automatically validates freight bills against contracted rates and shipment data, flagging discrepancies for review and processing approved payments. Reduces manual audit time by 80% and prevents overcharges through systematic rate verification.

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Workflow Trigger

Freight bill received from carrier via EDI or email

Visual Flow

Each node represents an automated step. Connections show how data and decisions move through the workflow.

Step-by-Step Breakdown

Detailed explanation of each automated stage in the workflow.

  1. 1
    Trigger

    Receive freight bill

    Freight bill is received from carrier through EDI integration or email attachment. System extracts bill data including charges, shipment details, and carrier information.

    SAP TMSFreightPOP
  2. 2
    Action

    Extract shipment reference data

    Retrieves original shipment details, contracted rates, and service terms from TMS. Pulls weight, dimensions, origin/destination, and service level data for comparison.

    SAP TMSOracle SCM
  3. 3
    Action

    Validate rates and charges

    Compares billed rates against contracted pricing tables and service agreements. Checks for correct fuel surcharges, accessorial charges, and zone skips.

    DescartesSAP TMS
  4. 4
    Decision

    Determine bill accuracy

    Evaluates if freight charges match contracted rates within acceptable tolerance levels. Routes bills with discrepancies to manual review queue.

    Blue Yonder
  5. 5
    Action

    Flag discrepancies for review

    Creates exception reports for bills with rate mismatches, missing documentation, or duplicate charges. Assigns cases to freight audit specialists with detailed variance analysis.

    SAP TMSOracle SCM
  6. 6
    Action

    Process approved payments

    Automatically approves accurate bills for payment processing and updates carrier performance scorecards. Generates payment files for ERP integration.

    SAP TMSOracle SCM
  7. 7
    Output

    Generate audit reports

    Produces freight audit summary reports showing savings captured, processing times, and carrier billing accuracy trends. Updates financial dashboards with cost recovery metrics.

    Blue YonderSAP TMS

Outputs

  • Validated freight bills ready for payment
  • Exception reports for manual review
  • Carrier billing accuracy scorecards
  • Cost savings summary reports

Key Metrics

  • Freight bill processing time
  • Billing accuracy percentage
  • Cost savings recovered
  • Manual review queue volume

Tools & Integrations

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