Financial reporting and owner statements

Step-by-Step Breakdown

Detailed explanation of each automated stage in the workflow.

1. 1

   Trigger

   Monthly reporting cycle initiated

   Workflow automatically triggers on the last day of each month to begin financial report generation. Sets date parameters for the reporting period.

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2. 2

   Action

   Extract rental income data

   Pulls all rent payments, late fees, and other income streams for each property from the property management system. Organizes data by property and owner.

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3. 3

   Action

   Compile expense and maintenance costs

   Retrieves all property-related expenses including maintenance requests, vendor payments, utilities, and management fees. Categorizes expenses by type and property.

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4. 4

   Action

   Calculate net operating income

   Performs financial calculations to determine gross income, total expenses, and net operating income for each property. Generates profit/loss summaries.

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5. 5

   Decision

   Check owner reporting preferences

   Determines delivery method and report format based on each owner's preferences (email, portal, printed). Routes to appropriate output generation.

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6. 6

   Action

   Generate customized owner statements

   Creates personalized financial statements for each property owner with their specific properties, formatted according to their preferences. Includes charts and transaction details.

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7. 7

   Output

   Distribute statements to owners

   Automatically sends completed financial statements to property owners via their preferred delivery method. Archives reports in owner portals for future reference.

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