Transaction coordination and document management

Step-by-Step Breakdown

Detailed explanation of each automated stage in the workflow.

1. 1

   Trigger

   Contract execution detected

   System detects a new executed purchase agreement uploaded to the transaction management platform. Contract details and key dates are automatically extracted.

   DotloopSkySlope
2. 2

   Action

   Create transaction record

   Automatically creates comprehensive transaction record in CRM with property details, buyer/seller information, and critical milestone dates. Assigns transaction coordinator and sets up document repository.

   SalesforceFollow Up BossDotloop
3. 3

   Action

   Generate milestone timeline

   Creates automated task sequences for inspection periods, loan approval deadlines, appraisal scheduling, and closing preparation. Sends initial notifications to all parties with timeline overview.

   SkySlopeSalesforce
4. 4

   Decision

   Check financing contingency

   Evaluates if transaction includes financing contingency to determine loan coordination workflow branch. Routes cash transactions to expedited processing track.

   DotloopSkySlope
5. 5

   Action

   Coordinate loan documentation

   Automatically requests and tracks loan application status, appraisal scheduling, and lender communication. Sends reminders for missing documents and updates timeline based on lender feedback.

   SkySlopeSalesforce
6. 6

   Action

   Manage closing preparation

   Coordinates title company communication, schedules final walkthrough, and ensures all required documents are collected and reviewed. Generates pre-closing checklist for all parties.

   DotloopSkySlopeSalesforce
7. 7

   Output

   Complete transaction package

   Delivers fully organized digital transaction file with all executed documents, compliance records, and commission tracking. Updates CRM with closed status and triggers post-closing follow-up sequences.

   SalesforceFollow Up Boss

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