Automatically processes incoming donations by capturing donor information, photographing items, categorizing goods using AI recognition, and routing high-value items for special handling while updating inventory systems.
Donor arrives with items to donate
Each node represents an automated step. Connections show how data and decisions move through the workflow.
Detailed explanation of each automated stage in the workflow.
Staff scans donor ID or registers new donor information including contact details and donation receipt preferences. System creates donation batch record with unique identifier.
Staff uses tablet to photograph each donated item and upload images to central system. AI vision automatically extracts basic item details like color, brand, and condition.
System analyzes photos and item details to automatically categorize items by department, estimate condition grade, and suggest initial pricing ranges. Staff can override AI suggestions if needed.
System evaluates if items meet high-value criteria based on brand recognition, estimated value, or item category. Routes qualifying items to specialized processing queue.
System creates inventory records for all items with SKUs, categories, pricing, and location assignments. Items are tagged with barcodes for tracking through the store workflow.
System generates itemized donation receipt with estimated values for tax purposes and sends via donor's preferred method. Updates donor history and relationship tracking.
Items are assigned to appropriate processing queues (standard floor prep, online sales prep, or specialty evaluation) with staff notifications sent for next workflow steps.
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