Guest list management and RSVP tracking

Step-by-Step Breakdown

Detailed explanation of each automated stage in the workflow.

1. 1

   Trigger

   RSVP Response Received

   Guest submits RSVP response through wedding website, email, or text message. System captures response details including meal preferences and plus-one information.

   The Knot ProHoneyBook
2. 2

   Action

   Update Guest Database

   RSVP data is automatically synced to the master guest list with attendance status, dietary restrictions, and seating preferences. Guest count totals are recalculated in real-time.

   Aisle PlannerPlanning Pod
3. 3

   Decision

   Check Response Status

   System evaluates if guest has responded by RSVP deadline and determines appropriate next action. Routes to follow-up sequence or confirmation process based on response status.

   HoneyBookPlanning Pod
4. 4

   Action

   Send Follow-up Reminders

   Automated personalized reminder messages sent to non-responding guests via their preferred communication channel. Escalation sequence includes multiple touchpoints before deadline.

   HoneyBookThe Knot Pro
5. 5

   Action

   Generate Vendor Reports

   Updated guest counts and meal selections automatically distributed to caterer, venue coordinator, and other vendors requiring headcount information. Reports include special dietary needs and seating arrangements.

   Aisle PlannerPlanning Pod
6. 6

   Output

   Deliver Final Guest Summary

   Comprehensive RSVP report provided to couple and wedding planner with final headcount, meal breakdown, and outstanding responses. Includes formatted guest list for day-of coordination.

   Aisle PlannerHoneyBook

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