Attendance tracking and alerts

Step-by-Step Breakdown

Detailed explanation of each automated stage in the workflow.

1. 1

   Trigger

   Receive attendance data

   Teachers submit daily attendance records through PowerSchool's attendance module. The system captures present, absent, tardy, and excused status for each student.

   PowerSchool
2. 2

   Action

   Aggregate attendance patterns

   System compiles attendance data across all classes and calculates absence rates, consecutive absences, and tardiness patterns for each student. Data is enriched with historical attendance records.

   PowerSchool
3. 3

   Decision

   Evaluate attendance thresholds

   Workflow checks if student attendance meets predefined criteria such as consecutive absences (3+ days), chronic absenteeism (10% threshold), or excessive tardiness patterns. Routes students to appropriate intervention levels.

   PowerSchool
4. 4

   Action

   Generate personalized alerts

   Creates customized notifications based on attendance severity, including parent SMS/email alerts, teacher dashboards updates, and administrative reports. Messages include specific attendance data and suggested interventions.

   PowerSchoolCanvas LMS
5. 5

   Action

   Update student records

   Automatically logs attendance alerts in student information system and Canvas gradebook. Creates intervention tracking records for counselors and administrators to monitor follow-up actions.

   PowerSchoolCanvas LMS
6. 6

   Action

   Schedule follow-up actions

   Automatically schedules parent conferences, counselor check-ins, or truancy interventions based on attendance severity. Integrates with staff calendars and creates reminder tasks.

   PowerSchoolCanvas LMS
7. 7

   Output

   Deliver attendance reports

   Generates and distributes daily attendance summaries to administrators, weekly trend reports to counselors, and monthly compliance reports for district leadership. All stakeholders receive relevant, actionable attendance insights.

   PowerSchool

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